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Online Procurement Management: The Benefits for SMEs

April 14, 2014 by Hillary Ohlmann

Online Procurement Management

By definition, procurement management is the process used to obtain goods, raw materials, services and/or labor from an external supplier. But if you’re reading this, you probably already know that. What you probably don’t know, though, is how online procurement management can be a blessing for your business.

If you're the owner of a small or medium-sized business or the procurement manager for a small to medium-sized company, traditional procurement management solutions may seem out of your reach. They usually require software-licensing fees that can cost upwards of a million dollars plus hours of training for you, your staff, and your suppliers.

Thankfully, there are some solutions out there that won’t cost you a fortune. For example, DeltaBid, a procurement management software provider out of Europe, has an easy-to-use online platform available that won't cost millions in fees.

An procurement solution like DeltaBid is as easy as e-mail and can benefit both your company’s bottom line and day-to-day organization.

Take a look at some of the benefits of online procurement management for small and medium-sized businesses:

  • Save time. Write up one request for proposal and automatically send it out to your suppliers. Easily follow the process on a simple dashboard; there’s no need for digging through your inbox. Then, once the proposals are received, you can easily compare the bids within the platform or with one click download in Excel, rather than manually copy-and-pasting everything into one spreadsheet. User-friendly online procurement management solutions also mean you’ll save time on learning the new technology. The platform is so intuitive that a short video is enough to understand how it works.
  • Save money. Time equals money, right? So if you save time, you’ll save money. Plus, e-procurement means less maverick spending. With a user-friendly online procurement management platform, employees are more apt to follow the rules and purchase from pre-approved suppliers. This also means you’re likely to get more bids. More suppliers will take the time to submit a bid if they don’t have to spend hours learning how to use the system. An increase in bids submitted means you’ll also have more competition, and you’ll get your projects done at a lower cost.
  • Go green. Paper RFPs are a thing of the past. They waste paper and make your company look old-fashioned. By moving your procurement process online, you’ll be saving the environment and improving your business in more ways than one. Obviously, you’ll be saving on paper and printer ink. But perhaps not so obviously, you’ll also be able to focus on sourcing goods from local suppliers. With a solution like DeltaBid, you can include categories like “origin” or “miles travelled” in your RFP. You’ll reduce your carbon footprint and support other companies in your area.

Adopting an online procurement management system need not be an insurmountable task. By making the transition from paper and email to e-procurement, you’ll save your company time and money and get points for being eco-friendly in the process. For more information or to start a free trial, go to www.deltabid.com. In merely 10 minutes you'll be able to see what DeltaBid is about and how it can help you.

Hillary Ohlmann

Written by Hillary Ohlmann

Hillary is DeltaBid's resident writer, copy editor, researcher, and all-around procurement enthusiast. She holds a degree in Journalism and Spanish from UW-Madison.

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